18.53 Examination Reports

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M21-1-4 Authorization Procedures

18.53 EXAMINATION REPORTS

a. Print 2507 Final Report--Option l. The printing of examination results is the last step in the C&P Program process. This option allows the regional office to print all completed examinations that have not been previously printed.

(l) Exams are not always printed at the regional office. Only examination results that are in the AMIE system can be printed.

(2) When a medical center releases the completed and approved examination request back to the regional office, the question "OTHER DOCUMENTS REQUIRED?" is prompted. The manner in which the entire examination package is returned hinges on the answer to this question.

(a) The medical center will enter "Y" if there will be some hard copy results accompanying the examination document. If "Y" is entered, the results will be sent to the regional office via FAX machine, mail, or messenger. If "Y" is entered, the regional office is not automatically notified when the request is released nor can the regional office use this option to print the results. The medical center should print the exam results and send it by FAX, mail or messenger, along with other supporting paperwork, thereby keeping the entire package together.

(b) The medical center should enter "N" only if there is no supporting paperwork to go with the final results. When "N" is entered, the regional office is notified at log-on that there are new completed C&P results to print.

b. Reprinting 2507 Final Reports--Option 2. Use this option to reprint lost or misplaced examination results.

(l) The regional office may reprint examination results using this option even if the medical center responded "Y" to the prompt "OTHER DOCUMENTS REQUIRED." Examination results may be printed any number of times.

(2) Examinations may be reprinted by specific date or veteran's name. The date refers to the original date the request was printed by the regional office. If a specific date is selected, ALL exams previously printed on that date will be reprinted.

(3) Completed exam reports are generally purged from the DHCP after 120 days.

c. Pending 2507 Exams Report--Option 3. Use this option to print a list of examination requests pending at the medical center. Refer to ADDENDUM J for an example of the Pending 2507 Exams Report.

(l) Requests may be sorted and printed by age of request, status, veteran's name, or routing location.

(2) The system will calculate elapsed time in calendar days or work days.