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Which VA form to use????

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  • Moderator

If you are not sure which form, you are in good company.  Apparently a lot of VSO's are using a 21-4138.   While "they" seem to get away with that one, dont try that at home!!!  Thanks to Alex Graham for clarifying this one:  



mojo_tapped_out-1.png?w=640With the inception of the AMA, VA has dumbed down the filing system so even Mojo, Homer Simpson’s pet monkey, can do this. Or so we thought. I’m a member of NOVA. They have a private page for us to communicate rant about our problems on all matters VA. One plaint I see over and over again is the one I mention above. It seems incongruous that we advocates are now always out of lockstep on what VA wants. As I mentioned, there are really only two choices now. The venerable VAF 21-526b has been relegated to the dustbin of VA history. Using the VAF 21-4138 was outlawed March 25th, 2015 (see §3.155). Amazingly, I  see VSOs were still using this well after 3/15/15 in VBMS with little or no flak from VA Poohbahs. God forbid we VA ambulance chasers tried to do this. It would have been instantly rejected. We’re supposed to know better.

The 526EZ-Yes or No?

As of February 19th, 2019, the only form permitted to be used to file an original claim-i.e. a claim you have never ever filed before- is the VAF 21-526EZ. I wish to thank that Secretary who reduced the 526 from it’s original 26 pages down the present 5. It’s still a bit unwieldy when you are filing it (again) for the Veteran’s fifth new, original claim. Let’s be serious. How many times do you need to capture the data of when you entered, when you separated, which branch you served in and whether it was active or reserve? Trust me when I say if you forgo even one of these metrics in spite of numerous prior submissions of same, it will come back like a boomerang in a week. And, dear Lord, please be sure you annotate each time that you have not been a prisoner of war. Apparently, they need to constantly update the c-file just in case you disremembered that hard time you spent at the Hanoi Hilton back in ’70-’73.

The 20-0995-Yes or No?

Conversely, if you have ever filed for a “condition” in the past and been denied, you must absolutely use the VAF 20-0995 Supplemental Claim form to “reopen” it. Likewise, if you have ever asked for an increased rating for a service connected (SC) condition, you may only use the 995. This gets interesting when I file for a brand new secondary to the original SC condition. The VA compensation gears come to a screeching halt and they reject the 526 as the incorrect form. Where this all gets terribly distracting is when you refile with the 995 and they again reject it by saying you already filed a 526 for this and can’t file twice. I call that the Joseph Heller response (Catch 22).

I think I’ve found the repair order for this and don’t mind sharing it. Due to the impaired IQ of the VA intake chowderheads, we apparently need to instruct them on why we are using the form we are submitting. I do this by including a little blurb in Box 13A under “Specific Issue(s) on the 995 or Section IV, Box 16 on the 526EZ stating:

“Veteran now files his supplemental claim for _____________ condition on the prescribed VAF 20-0995. Veteran filed for this on _/__/____ and was denied.”  Or…

“Veteran now files his supplemental claim for for an increase for his _____________ condition on the prescribed VAF 20-0995. Veteran previously filed for this on _/_/____ and was denied (or granted).” Or…

“Veteran now files his VAF 21-0526EZ for ________. This is a brand new condition which has never been filed for and VA requires it be filed on a VAF 21- 526EZ by operation of law.”

This forms insanity doesn’t stop here. VA came out with a new VAF 21-22a in 2018. It’s ever so slightly different than the older 2015 version. Woe betideth any who use that older form. Yes, folks. They will reject it. This also creates a damning domino effect on your attorney/client fee agreement. By law, if you don’t file both documents within 30 days of one another, the fee agreement is null and void. Oddly, your POA representation will remain intact. You’ll discover this problem when you win on appeal and VA refuses to hold back the 20% and pay you. At this point you are at the mercy of the client as to whether you were working for free or get paid.

Source:  https://asknod.org/2019/08/21/vas-ama-i-think-im-turning-japanese-at-least-i-think-so/

Short version:  Use the 21-526 To file a claim for a condition you have never filed before.  

Use the 20-0995 instead, if you have applied for this condition before and are seeking an increase OR, it was denied previously.  Even then, you would be wise to follow Alex's advice, above.  


Edited by broncovet
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  • HadIt.com Elder

I've been ask this question? 

what form is used to request our C-File?

I been letting veterans know to request their C-File

 from your Regional VA Office, you can file a written Freedom of Information Act (FOIA) Request.

If veteran was wounded during a field operation in a Conflict or War zone Request those records also.

Just let them know you want all medical records to include all notes  from medical personal and all Dr's written on  front & back  pages and any other sheets of paper with any information about my medical health that has been reported by all healthcare Agency  private or military .

Any and All of my complete medical records from 1968  the year of my induction in the US Army  until my discharge or separation from the military of 1971 AND all my VAMC Medical Records to present. to include any medical reports from Vietnam Field operations /temp dispensary and temp field medical care and any notes from Medic personal.


Edited by Buck52
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Buck I am glad you posted this. I was getting ready to request another copy of my C-File. Then there is no form to use? If so just write a letter requesting a complete copy of my C-File? Since it takes about six months to get I just want to make sure.

Thank you Bronco for posting the Which form to use.

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  • Content Curator/HadIt.com Elder

@paulstrgn If you send the wrong form to request your C-file, the VA will definitely let you know what you should have used. Of course, they will take a month or two just to do that. Might be worth covering all bases by sending in the request on both forms and include a cover letter indicating their web site does not indicate the correct form to use.

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  • HadIt.com Elder

Paul thers not actually a form to file   when you request your C-file  I never seen one on broncovet post from Alex Blog? asknod.org above ? did you?

It's Actually the FOIA form  you can request it on that and sign it at the bottom   that gives them *the AGENCY) VA or other agency working for the Gov, permission to look for your medical records  (C-File) also You can request it from thew NRPC in St Louis  MANAGERS RECORDS DEPT   TO Attention  C-file Request  & send in the FOIA when making the request for your C-file.

OR  You can email this Lady and have her to send you the proper forms for requesting your C-file...I think its just the FOIA Form,  but email this lady  she got me mine few years ago  if she still works for the Gov?

 Heres her email addy  Note If this don't send try the cap I's  II

; and not the Numbers 11


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Buck thanks for the info. I have in the past faxed in a letter requesting a copy of my C-File and I believe I once used a form (don't remember which one). I was not sure if it had changed and now required a certain form to get a copy of the C-File. 

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